What does this look like in everyday use? This article shows a typical workday – and how Office Mail brings all the essential functions together in one clear and intuitive platform.
8:00 AM – The Workday Begins
The day starts with a cup of coffee and a first glance at the Office Mail dashboard. All new emails, upcoming appointments, and TeamChat messages are displayed centrally in one place. No need to switch between different programs – everything is instantly accessible.
An invitation to the team-building event, an update from the client, and a new project status report – with a quick overview, the most important tasks are immediately clear. Thanks to the smart filter and search functions, important messages can be prioritized straight away without having to scroll endlessly through the inbox.
Whether in the office or working from home – with seamless cloud integration, Office Mail is accessible everywhere. If a quick coordination is needed, you can reply to messages or send a calendar invitation on your smartphone while on the way to work.
While processing the first emails, a TeamChat message pops up: a reminder about the upcoming check-in meeting. Especially convenient: The meeting can be started directly from Office Mail – no separate video conferencing tools are needed!
10:00 AM – Efficient Meetings and Seamless Collaboration
The team meeting starts right on time. As everyone joins, a WebDocuments file is opened to collect ideas and brainstorming results. The big advantage: all team members can make changes simultaneously – completely eliminating the back-and-forth of document versions via email.
A team member presents her new concept idea, and the project table is directly integrated into the document. Corrections and comments can be added in real time, so everyone stays up to date instantly.
A colleague makes a remark about the current design strategy – instead of taking notes and following up via email later, the adjustment can be made directly in the document. Thanks to live synchronization, all changes are immediately visible to everyone. This prevents misunderstandings and ensures more efficient communication.
After the meeting, work continues seamlessly: a quick check-in via TeamChat clarifies the final open questions. Documents can be edited and shared directly in the chat, keeping collaboration smooth and simple – without switching tools or overloading inboxes.
1:00 PM – Collaborative Work on Documents
After the lunch break, new emails are waiting – including a message from accounting. The team needs support with a complex Excel spreadsheet containing financial data. Instead of sending long emails with explanations back and forth, the file is opened directly in WebDocuments.
The latest changes are visible immediately. While one person adjusts a calculation, another can simultaneously check the formulas. Open questions are resolved directly via the integrated TeamChat, without interrupting the editing process.
In the past, this would have meant multiple emails and different versions of the document – with Office Mail, everything happens in a single step.
3:00 PM – Flexibility on the Go
Not every workday takes place at a desk – meetings, customer appointments, or short breaks in between are all part of it. But with Office Mail mobile app, the work is always within reach.
During a quick walk to the bakery, an urgent email can be answered, and a calendar invitation for the next internal meeting can be sent directly from your smartphone – no laptop needed. Thanks to automatic synchronization, all changes are instantly available across all devices.
5:00 PM – Wrapping Up a Productive Day
One last check-in with colleagues about the project update? Simply send a quick calendar invitation, and the meeting is set.
